Spoterix AI Notice

Feature Scope

This notice applies to optional AI-assisted extraction of packaging and shipment details from uploaded documents.

What Data Is Sent

Uploaded document content relevant to extraction requests.
Minimal technical metadata required to execute and monitor the extraction request.

External Processor

When this feature is used, document content may be transmitted to an external AI API provider (currently OpenAI) for processing.

Purpose Limitation

Data is sent only to extract structured RFQ-relevant fields and return suggested values. It is not intended to replace professional or legal review.

Output Quality and Human Review

AI outputs may be inaccurate, incomplete, or inconsistent. Users must verify extracted values before saving or using them operationally.

Retention and Logging

Extraction operations may be logged for security, support, and auditability. Uploaded source files and extraction artifacts are retained according to configured retention windows and then deleted.

Consent Relationship

Use of this feature requires explicit in-app consent. Consent for AI extraction is separate from general registration consent for Privacy Notice and Terms & Conditions.

Contact

AI/privacy contact: [PRIVACY_CONTACT_EMAIL]